How to: migrating from GMail to MyKolab – part 4

Alastair Aitken 4 November 2013 0

This is the final part of How to: migrating from GMail to MyKolab, see also part one, part two and part three.

Other MyKolab functionality

Tasks or reminders

As well as handling email, calendars and contacts, MyKolab also handles tasks. Tasks can be accessed using the iOS reminders app. Generally I only use one list which is lucky because I haven’t figured out how to access more than one reminders list across all my devices; if anyone has this sorted then I’d love to hear it.

File storage

A feature of MyKolab that I haven’t really explored is the file storage. It uses WebDAV to connect and whilst it’s possible to connect through Mac OS X 10.6.8 Finder, file transfer appears to be quicker using Cyberduck. Given the cost of storage on MyKolab, storing masses of files on the service is probably not a cost-effective alternative to a file storage service such as Wuala. I haven’t yet connected to the file storage using an iOS device but there are several apps available.

Potential gotchas

Special folders

After my email migration, I had to double-check the settings for special folders, such as Archive, Trash and Sent Messages on the webmail interface. Similarly, I had to do this on my iOS devices too.


There has been a slight increase in the amount of spam that I receive – perhaps one or two per day – but even Google wasn’t perfect. It’s possible to tweak the spam settings in MyKolab but I haven’t found that necessary.

As mitigation for both MyKolab and GMail, I’ve used the same email address for the past 17 years and I used to be quite free and easy with giving it out to all and sundry – oh, them were the days.


No longer am I being served a webmail interface from the nearest server but from Switzerland, therefore webmail performance has been a little sluggish at times, but we are only talking about fractions of seconds – that’s to be expected as the servers are located quite some distance away from me.


There is no such thing as a free lunch

What the Edward Snowden revelations have reaffirmed, in very large font, is that there is no such thing as a free lunch when it comes to the web, whether it be email or social networks. All those free services we’ve been using suck up our data, use it for profiling and advertising, dole it out willy-nilly to a foreign security apparatus without pretext or consent: don’t be evil indeed.

The pricing of MyKolab is higher than other privacy respecting email services such as Neomailbox and Countermail but then it’s offering more. I really didn’t want to have to find a separate solution for hosting calendars, contacts and tasks.

Should you switch?

If you care about privacy, yes. If you like supporting open source software as a side-effect, again yes.

It seems crazy having to hunt around trying to find a company that promises not to hawk your data. And it’s even dafter to have to locate a jurisdiction that respects that, but that’s the situation that individuals have been put in.

In conclusion, mainly conclusive

I’ve switched to MyKolab for email, calendars, contacts and tasks on my domains.

Am I aware that as soon an email leaves MyKolab and hits the internets that it’s traceable? Of course, even if my email is marginally less traceable going through MyKolab.

Am I still using proprietary software (iOS) that probably has a backdoor in it? Yes, I have a lot of money and resources invested in proprietary operating systems at the moment but I plan to change this gradually over time.

How to: migrating from GMail to MyKolab – part 1

How to: migrating from GMail to MyKolab – part 2

How to: migrating from GMail to MyKolab – part 3

Alastair Aitken (124 Posts)

As a contract developer and manager I’ve worked in a wide range of enterprises in a variety of countries where I’ve encountered everything from great work, awful work, bizarre work, all the way down to quasi-legal work. If you think that you recognise your own organisation within my articles then you’re undoubtedly wrong, where you work isn’t that unique.

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